Midland PTO Officer Meeting Minutes

Wednesday July 8, 2009 @ 5:00p.m. Pizza Peel, Lacon

Attendance: Lisa Stewart, Stacy Watkins, Tiona Kimble, Nicole Sivertsen, Lori Blackburn and Peg Frey. Not Present: Staci Blew, Terri Lambrecht

Meeting convened at 5:35 by Lisa Stewart.

OLD BUSINESS

SCHOOL REGISTRATION-Lisa Stewart

• Shift Change for Nicole Sivertsen and Lisa Stewart.  Lisa will stay later to cover shift.

GENERAL MEETING DAY-Lisa Stewart

• After discussion of possible conflicts throughout the school year, Lisa reported that Ms. Albers was fine with the meeting day remaining as Monday. Mrs. Frey was present at the meeting and concurred it should remain Monday evening, last of the month.

VOLUNTEER FORMS - Sonia Morrison/Staci Blew (reported by Tiona Kimble in their absence)

• Rough draft was presented of the Volunteer Pledge Form. Committee agreed that they liked it. It will be tweaked and emailed to Staci.

WEBSITE-Stacy Watkins

§  Stacy was not able to look at/research website due to scheduling conflicts.

§  Tiona Kimble gave some prices per Sonia research on Godaddy.com. $4.74 a month for 10 months. However, discussion was held on the appropriateness of that website and it was agreed on that there are free sights that we could use.

§  Peg Frey suggested that Mike Moutrey be contacted to help build on the site that we currently use from the school website. It was agreed that we will, as a group go to the board with a plan for an approved PTO website that will be linked to the Midland website. Projected date=August Board meeting.

§  Lisa asked that the committee review the PTO Today website and email her any suggestions/ideas when done.

AUDIT COMMITTEE-Sonia Morrison (presented by Tiona Kimble in her absence)

• Carrie Schupp and Stacy Watkins performed an audit on the books.
• There was a $54 discrepancy. NEED DETAILS FROM SONIA ON THIS…….

BOOHOO/YAHOO BREAKFAST-Lisa Stewart

• Lisa solicited the board for baked items. The flyers will go out for Registration and Kindergarten Round-Up.  Lisa will make the flyers.

OFFICER POSITIONS-Lisa Stewart

• Lisa asked the board if anyone had questions regarding their positions. There were no questions. No discussion held.

BACK TO SCHOOL PARTY-Tiona Kimble

• 4 inflatables secured. 2 for younger/2 for older kids. There was a raise in the price.  Discussion held on concern over weather-no rain out date due to vendors and inflatables. Vendors:Willie’s Tamales, Julie’s Corner Store and Asher’s Apron, as well as the Midland DC Busters Walking Tacos.
• Hotel for Dogs will be the movie played at dark.
• Lisa to contact Chillicothe Movie Theatre for popcorn donation.  If the movie theatre cannot do, then we will purchase large bags of pre-popped and paper popcorn bags.
• Nicole Sivertsen volunteered to be in charge of the popcorn and popcorn bags, she will purchase at Sam’s Club.
• Stacy Watkins to forward, to Ms. Albers and Mrs. Frey, the flyer for Back to School Night.

NEW BUSINESS

COMMITTEE CHAIR POSITIONS-Lisa Stewart

• Keep recruiting. Discussion held on positions that still need filled. Stacy Watkins needs 2 more co-chairs for Carnival.
• Much discussion held on how it was handled last year. The Board members agreed that Carnival needs to be a standing agenda item from the start of the school year. Ideas, brainstorming and parental involvement may stem from this process.

P.R.I.D.E.-Lisa Stewart

• Lisa explained the new district movement, with some assistance from Mrs. Frey. Strategic plan by the district that encompasses a 3 year renovation on all facets of the current school system.
• Look for information to get parents involved beginning at the start of the school year.
• Put blurb in our agenda items to remind parents of this exciting movement.

INVENTORY SUPPLIES – Lisa Stewart

• Lisa looking for volunteers to clean out the PTO supply cabinets at each school. 
• Tiona Kimble volunteered for the Elementary, Carrie Schupp to assist.  Lisa stated that she would volunteer to do the middle school and do it, but would like an experienced person to assist. Recommendation was made to contact either Teri Lambrecht or Carrie Schupp.

MEETING WITH MS. ALBERS:WATCHDOG/TEACHER LOUNGE-Lisa Stewart

• Lisa met with Ms. Albers and reported the following items: Watchdog is a go. We will be looking for “A Few Good Men” to act as positive role models within the school. Mrs. Frey had suggestion of getting the word out at the Back to School Night on the big screen. Possibly make T-shirts to get the talk/excitement going about the program.
• Teacher’s Lounge Rennovation was good idea, but needs to be done when school is not in session.
• Ms. Albers recommends Lisa Murphy, parent in the school who creates websites.
• Artist in Residency will be every other year.
• PTO goals were discussed.

ESCRIP-Nicole Sivertsen

• Nicole presented a program that has SCRIP all on-line all year round. Board agreed that there were apprehensions of asking parents/community to support this type of system.  Credit card commitment.
• Board agreed to keep it as a December/May fundraiser with a committee in charge.

TEACHER APPRECIATION GIFTS-Sonia Morrison (Lisa Stewart/Tiona Kimble present in her absence)

• Suggestion to buy digital cameras for each grade level as Teacher Appreciation Gifts.
• 9 cameras at approx $100 a piece plus cartridge memory card.
• This will be brought to the entire PTO at the first meeting to be voted upon.

Meeting adjourned at 7:15 p.m.